Any payroll deductions can be automatically transferred into the Accounts Payable Module as a credit to payables and a debit to their respective accounts with HDSI’s A/P-Payroll Module Interface program. These deductions include, but are not limited to, garnishments, wage assignments, union dues, IRS payments, etc. With a simple modification to an individual deduction record, you can generate A/P checks right from the Payroll Module. Best of all, payable checks will be printed without effecting the Accounts Payable invoicing process. The Vendor file has also been expanded to include a “comment field”, which may contain case/court numbers, account numbers, reference names, etc. to be noted on the laser check stub.
The employee deduction record is now equipped with a field that designates which vendor the deduction applies to. When a deduction is assigned to an employee, you will be allowed to assign a specific vendor to that deduction record, with the vendor for that payer displaying under the deduction record. Whether there is one employee or several employees that have similar vendors, they will appear on the printed stub.
There are separate programs located within the Payroll Module that allow the printing of the cash requirements for your payroll run, as well as a separate check printing program to print payable checks. By segregating these programs as they pertain to payroll, you are assured to not have any interference between payroll and A/P clerks.